Decision No. 2774/QD-BKHCN of the Ministry of Science and Technology: Consolidating IP filing procedures in compliance with IP management decentralization policy

admin - November 18, 2025

On September 18, 2025, the Ministry of Science and Technology (« MoST ») issued Decision No. 2774/QD-BKHCN (« Decision 2774 ») publishing a list of IP filing procedures subject to application of the Government’s decentralization policy pursuant to Decree No. 133/2025/ND-CP dated June 12, 2025 and the preferential fees and charges pursuant to Circular No. 64/2025/TT-BTC (“Circular 64”) dated June 30, 2025 of the Ministry of Finance. Decision 2774 also provides a full and detailed description of each procedure with respect to the legal basis, filing requirements, where and how to file, time limits for examination, applicable fees and charges, etc…

The following are the main points of Decision 2774:

  1. Providing a list of 12 IP filing procedures under authority of Vietnam Office of Intellectual Property and 7 procedures under Provincial People’s Committees:

According to Decree 133, a number of IP filing procedures previously performed by Vietnam Office of Intellectual Property (“VNIPO”) shall be transferred to Provincial People’s Committee (“PPC”). Decision 2774 lists 12 procedures that continue to be performed by the VNIPO and 7 procedures transferred to PPCs. Specifically:

  • 12 IP filing procedures shall remain at central level and continue to be performed by VNIPO, including:
    1. Procedure for transformation of an international trademark registration into a national trademark application;
    2. Procedure for division of an application for registration of industrial property;
    3. Procedure for maintenance of the validity of granted patent/utility solution;
    4. Procedure for renewal of a certificate of registration of industrial design/trademark;
    5. Procedure for termination of validity of an industrial property certificate;
    6. Procedure for invalidation of an industrial property certificate;
    7. Procedure for grant of patent for invention;
    8. Procedure for entering PCT application into national phase;
    9. Procedure for registration of integrated circuit design;
    10. Procedure for registration of industrial design;
    11. Procedure for registration of trademark;
    12. Procedure for registration of geographical indication.
  • 7 IP procedures transferred from VNIPO to PPCs for implementation, including:
    1. Procedure for grant of certificate for professional practice of industrial property attorney;
    2. Procedure for reissuance of certificate for professional practice of industrial property attorney;
    3. Procedure for recordal of an organization as qualified to provide industrial property services;
    4. Procedure for recordal of change in information of industrial property service organization;
    5. Procedure for deleting name of industrial property service organization;
    6. Procedure for deleting name of industrial property attorney;
    7. Procedure for registration of licence of industrial property rights.

2. Fees for IP filing reduced 50% until the end of 2026

In order to support businesses and people, Circular 64 stipulates a 50% reduction in fees and charges for many administrative procedures, including those related to IP, during a period of one year and a half from July 1, 2025 to December 31, 2026.

Decision 2774 confirms that this temporary preferential fee rate applies to the 19 procedures listed above. From January 1, 2027, the normal fee rate will be applied again.

3. Consolidating content of IP filing procedures

It is noteworthy that Decision 2774 has presented in a specific and clear manner the content of each IP filing procedure mentioned above: clearly identifying who has the right to file an application (individual or entity); where and how to file, what are information and documents required to be included in the application dossier; providing a detailed description of each procedure including the steps to be performed, what results it can lead to, how long it will take; the applicable fees and charges for each procedure are also detailed. At the same time, applicable application forms are also attached ready for use.

Although the content of the above procedures is not new, the collection and detailed recording of all listed procedures would be helpful to facilitate their uniform application in the pilot stage of decentralization, especially at the provincial level as the PPCs still have no experience in handling such administrative procedures related to IP rights.

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